2. Privacy Policy (GDPR)
2.1. ERIMIS Family Therapy and Systemic Practice abides by strict data protection laws, ensuring client information is confidential and stored securely.
2.1.1. Personal data is processed in accordance with GDPR regulations.
2.1.2. Clients have the right to access, modify, or delete their data, subject to legal limitations.
2.2. Subjects to Privacy Policy (GDPR)
2.2.1. ERIMIS Family Therapy & Systemic Practice is committed to protecting your privacy in accordance with the General Data Protection Regulation (GDPR).
2.2.2. This privacy statement applies to the following categories of individuals whose personal data is processed by ERIMIS:
a)(Potential) clients
b)Visitors to ERIMIS Family Therapy and Systemic Practice
c) Visitors to the ERIMIS Family Therapy and Systemic Practice website
d)Participants in ERIMIS Family Therapy and Systemic Practice events
e) Employees of ERIMIS Family Therapy and Systemic Practice
2.3. Privacy of non-emancipated children
2.3.1. ERIMIS Family Therapy & and Systemic Practice do not knowingly collect any Personal Information from children under the age of 16.
2.3.2. If you are under the age of 16, please do not submit any Personal Information through the Website and Services.
2.3.4. If you have reason to believe that a child under the age of 16 has provided Personal Information to us through the Website and Services, please contact us to request that we delete that child’s Personal Information from our Services.
2.3.5. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce this Policy by instructing their children never to provide Personal Information through the Website and Services without their permission.
2.3.6. We also ask that all parents and legal guardians overseeing the care of children take the necessary precautions to ensure that their children are instructed to never give out Personal Information when online without their permission
2.4 Minors/Guardianship
2.4.1 Non-emancipated Minor Clients
ERIMIS Family Therapy and Systemic Practice provides services to non-emancipated minors (aged below 16) exclusively within the context of family therapy. These services require the explicit consent of the minor’s parents or legal guardians, documented through a signed consent form.
3. Processing of Personal Data
3.1. ERIMIS Family Therapy and Systemic Practice processes personal data when you use our services and when you provide this information to us. The types of personal data processed may include:
a) Contact details (e.g., email, phone number)
b) Personal information shared as part of the registration process or during sessions (e.g., name, address, limited medical information)
c) Camera images from visits to ERIMIS Family Therapy and Systemic Practice, which may be recorded for security purposes in case of emergencies. These images are not stored or used for commercial purposes.
d) Video/audio recordings during sessions or e-health applications (only with the client’s consent).
3.2. Personal data will be stored in a file managed by your therapist.
3.3. This file includes communication from and about you, session notes, and any other relevant information that aids the therapeutic process.
3.4. ERIMIS Family Therapy and Systemic Practice processes your personal data in a secure manner, taking appropriate measures to prevent misuse, loss, unauthorized access, and unwanted disclosure.
3.5. Any personal data provided by you during therapy is handled with the utmost confidentiality.
4. Purpose of Processing Personal Data
4.1. ERIMIS Family Therapy and Systemic Practice processes your personal data for the following purposes:
To create and maintain a treatment plan.
To handle payments for the services provided.
To comply with legal obligations, such as tax reporting.
4.2. ERIMIS Family Therapy and Systemic Practice will only collect personal data necessary for the provision of services, and you have the right to request access, correction, or deletion of your data (with certain legal restrictions).
5. Retention of Personal Data
5.1. ERIMIS Family Therapy and Systemic Practice will retain your personal data for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations .
5.2 Therapy notes and treatment-related documents will be deleted after the completion of therapy, unless required for legal reasons:
5.2.1. In line with the Medical Treatment Agreement Act from the Dutch law (WGBO), your file shall be store for 20 years, calculated from the moment of last executed information changed .
5.2.2. Personal data related to financial administration shall be stored for a maximum of 7 years to meet tax obligations.
6. Accessing, Modifying, and Deleting Data
6.1. You have the right to view and modify your personal data.
6.2. You can request access to your file.
6.3. You may add comments or additional information to your file, but you are not permitted to remove information.
6.4. Accessing confidential information provided by others or the therapist’s private notes is not allowed.
6.5. To make a request for accessing or modifying your data, submit a written request with a copy of your ID to ensure privacy protection.
6.6. Appointments for file review will be conducted at the ERIMIS Family Therapy and Systemic Practice office, and photocopies of your file may be made available at a nominal cost.
7. Access to Files in Couples and Family Therapy
7.1. In couples and family therapy, the file may include joint and individual sessions.
7.2. If one partner requests access to the file, the parts related to the individual sessions of the other partner will be temporarily removed unless both parties consent to sharing the full file.
7.3. In family therapy involving children, the file may include individual sessions and correspondence with emancipated children.
7.3.1 Parents have the rights to access the file of their emancipated child(ren) 7.3.1.1 only with their child(ren) consent and 7.3.1.2. in line with the legal regulations in the country regarding children rights to privacy.
8. Sharing Personal Data with Third Parties
8.1. The contents of therapy sessions are confidential.
8.2. Information about a client will not be shared with third parties without the explicit consent of the client, except in the following circumstances: a)To comply with a legal obligation .b) If necessary for the execution of the agreement or treatment plan. c) If the data serves as information for educational purpose ( e.g. Intervision-, supervision ) and scientific research and the care provider has adequately anonymized the data.
8.3. ERIMIS Family Therapy and Systemic Practice does not sell personal data to third parties under any circumstances.
9. Confidentiality
9.1.1. Confidentiality is strictly maintained in accordance with professional standards.
9.1.2. Clients are encouraged to communicate via email using a personal, secure account and not through WhatsApp channels ,work related email addresses or unsecured platforms.
9.1.3 Exceptions to confidentiality include instances where there is a risk of harm to oneself or others, or when information must be shared with third parties (with the client’s consent) as part of mediation or family therapy.
9.2. Exceptions to Confidentiality
The exceptions when the professional confidentiality may be breached include:
9.2.1. Duty to Warn and Protect: If a client discloses a plan to harm themselves (e.g., suicide) or others, the therapist is legally obligated to notify appropriate authorities and potentially inform the client’s family.
9.2.2. Child or Vulnerable Adult Abuse: If a client discloses abuse towards a child or vulnerable adult, or if there is a reasonable suspicion of such abuse, the therapist must report this to the relevant social services or legal authorities.
9.2.3. Legal Contracted Obligations: If the client is under the monitorization or protection of law enforcement or any protective organization, ERIMIS may be required to share progress reports with these entities, particularly in cases involving domestic violence, labor exploitation, or human trafficking.
10. Cookies and Similar Techniques
10.1. ERIMIS Family Therapy and Systemic Practice uses cookies to improve your experience on the website.
10.2. These small text files are stored on your device and help us monitor user activity, such as the pages visited.
8.3. Google Analytics may also be used to track visitor behavior in a way that does not identify individual users.
11. Changes to the Privacy Statement
11.1. ERIMIS Family Therapy and Systemic Practice reserves the right to update this privacy policy.
11.2. The most recent version of the privacy statement will be published on ERIMIS Family Therapy and Systemic Practice website.
11.3. The clients are advised to consult the policy regularly to stay informed of any changes.
12. Acceptance of the Privacy Policy
12.1. The client acknowledge that they have read this Policy and agree to all its terms and conditions.
12.2. By accessing and using the Website and Services and submitting information to the service provider, the client agree to be bound by this Policy.
12.3. If the client does not agree to abide by the terms of this Policy, they are not authorized to access or use the ERIMIS Family Therapy and Systemic Practice Website and Services.